What are the relevant requirements for meetings when UK health professionals/other relevant decision makers attend a company organised meeting outside the UK as delegates?
- Clause 10.1 (22.1) Events/Meetings and Hospitality
- Clause 10.1 (22.1) Types of Events/Meetings
- Clause 10.1 (22.1) Events/Meetings held Outside the UK
- Clause 10.1 (22.1) Events/Meetings Organised by Affiliates Outside the UK
- Clause 10.1 (22.1) Certification and Examination of Events/Meetings
- Clause 10.1 (22.1) Health Professionals’ Standards of Conduct
- Clause 10.1 (22.1) Continuing Professional Development (CPD) Meetings and Courses
- Clause 10.4 (18.3) Pens/Pencils and Notepads
- Clause 10.7 (22.2) Maximum Cost of Subsistence
- Clause 10.8 (22.3) Payment of Room Rental
- Clause 10.9 (22.4) Sponsorship and Reports of Events/Meetings
- Clause 10.10 (22.5) Support of Individual Health Professionals/Other Relevant Decision Makers to attend Events/Meetings
- Clause 10.11 (New) Sponsorship to Healthcare Organisations, Institutions and Other Organisations
- Clause 8.1 (14.1) Certification
- Clause 8.1 (14.1) Certifying Dynamic Content
- Clause 8.1 (14.1) Qualifications for Signatories
- Clause 8.1 (14.1) Joint Ventures and Co-Promotion
- Clauses 8.1 and 8.2 Appropriately Qualified Persons
- Clause 8.2 (14.2) Events/Meetings Involving Travel Outside the UK
- Clause 8.2 (14.2) Presentations by UK Speakers at Events/Meetings Held Outside the UK
- Clause 8.2 (14.2) Qualifications for those who Certify Events/Meetings Involving Travel Outside the UK
- Clauses 8.1 and 8.2 Appropriately Qualified Persons
- Clause 8.3 (14.3) Examination of Other Material
- Clause 8.4 (14.4) Notification of Signatories
- Clause 8.6 (14.6) Retention of Documentation
- (24.1) Lawful Disclosure
- (24.1) Transfers of Value
- Clause 28.1 (24.1) Mode of Disclosure for Health Professionals, Other Relevant Decision Makers and Healthcare Organisations
- Clause 28.2 (24.2) Further Information
- Clause 28.2 (24.2) Disclosure of Contributions to Costs Related to Events/Meetings
- Clause 28.5 (24.9) Disclosure of Transfers of Value to Individual Health Professionals and Other Relevant Decision Makers
- Clause 31.1 (New) Date of Implementation for Disclosure of Contracted Services Provided by the Public, Including Patients and Journalists
Before sending any UK health professional/other relevant decision maker to a company organised event/meeting outside the UK, companies should ensure that the event/meeting itself meets the requirements of Clause 10.1 and its supplementary information. As with any meeting, it should be the programme that attracts delegates and not the associated hospitality or venue.
Clause 8.2 and its supplementary information is relevant - all events/meetings involving travel outside the UK, unless the company’s only involvement is to support a speaker to present at the meeting, must be certified in advance as set out in Clause 8.1 or by an appropriately qualified person (AQP) signatory. That person does not need to be either a registered medical practitioner or a pharmacist registered in the UK. When certifying arrangements for events/meetings which involve travel outside the UK, all the relevant documents and arrangements must be considered, including the venue, the reasons for using that venue, the intended audience, the anticipated cost and the nature of the hospitality and the like.
Clause 28 in relation to disclosure of transfers of value will also need to be followed where relevant.